May 2019 Agenda AGM and Meeting
West Ashby Parish Council
Clerk : Mrs K M Elliott, Lapwater Cottage, Louth Road, West Ashby, Horncastle, LN9 5PS
Tel : 01507 522437
Clerk.lapwater@talktalk.net
Dear Councillor
You are hereby summoned to attend the AGM and next meeting of West Ashby Parish Council, which will be held on Tuesday 21st May 2019 commencing at 7.30pm in the village hall. The business to be dealt with at the meeting is listed in the agenda below.
There will be a 15 minute public forum between 7.30 and 7.45 when members of the public may ask questions or make short statements to the Council, and your attendance is also requested during this period.
KM Elliott
Clerk to the Council
Date Friday 17th May 2019
AGM and MEETING AGENDA
Before the start of the meeting all councillors must complete the Disclosure of Pecuniary Interest Form and the Declaration of Acceptance of Office form.
1. Election of Chairman, Vice Chairman, RFO and Village Hall representative together with signing of acceptance of office.
2. Chairman’s Remarks
3. Apologies for absence and reasons given
4. Declaration of interest – in accordance with the 2000 Local Government Act
5. Notes of the meeting – Tuesday 20th March 2019 to be approved as the minutes (copy attached)
6. To co-opt a parish councillor
7. Reports from District and County Councillors and Police if available
8. Clerk’s report on matters outstanding and correspondence
a) Charity Account update
b) Next village clean up 13th July
c) CSW report on activity (please refer to attached report)
9. To approve purchase of second bin for lay by
10. To Approve Annual Governance Statement and sign Audit form
11. To approve year end accounts to 31.3.2019. (as per attached document)
12. To approve renewal of Parish Council Insurance £191.78
13. Planning matters
a) S/201/00464/19 – FPP Given (Land adjacent to Bain Lodge) Stable block
b) S/201/00674/19 – Ashby Park, Furze Hills – change of use of land
c) S/201/00211/19 – FPP Given (Chapel View)
14. Finance matters, to approve payments for and to note income since last meeting
a) Receipt of Parish Precept, £2,600.00
b) Tudor Grounds Maintenance – Grass Cutting (April & May) £
c) Zurich Insurance £191.78
d) Income from Cemetery & Grant of Exclusive rights £750 (April 2019)
e) SiD Device – purchase of £
f) LALC annual training scheme £78.00
15. Next Meeting
a) Tuesday 16th July 2019 at 7.30pm
b) Items for next newsletter
c) Items for next agenda