March 2022 DRAFT Minutes
West Ashby Parish Council
Minutes of the Parish Council meeting held on Wednesday 23rd March 2022 in West Ashby Village Hall and remotely by Zoom.
Those councillors present were Cllrs S Summerlin Benton, A Radcliffe, C Graves, G Edwards and J Bunster. Also present clerk Mrs K Elliott.
The Public Forum started at 7.30 pm and the Zoom connection started at 7.30 pm.
PUBLIC FORUM: There were no matters for discussion in the public forum.
2022/082 Mr Bunster welcomed everyone to the meeting.
2022/083 Apologies – were received from Messer’s Grainger and Atkin House, D Cllr D Andrews, C Cllr Mrs P Bradwell and our local Police.
2022/084 There were no declarations of interest.
2022/085 The Notes of the meetings held on 19th January 2022 were approved as the minutes; proposed, seconded, voted and RESOLVED. The clerk will chase LCC about the permission to install the gateways.
2022/086 Reports from District and County Councillors and Police – There were no reports. The clerk was requested to write a letter of thanks to PCSO N Wass.
2022/087 Clerk’s report on matters outstanding and correspondence
a) The Asset of Community Value request has been received by ELDC.
b) HP Instant Ink account – this has been set up and will save the parish council money in the long term. The clerk will
c) CSW report – JB circulated the speed device figures from January to March 2022 and noted that the CSW team will be out soon.
d) Quiz money – £39 was raised and the meeting discussed what to use these funds on. Following discussion it was RESOLVED for the parish council to buy a Christmas tree and illuminate it for the festive period.
e) Layby – a tidy up has taken place recently and tyres removed by ELDC.
f) Village Clean up/Litter Pick – this was agreed for Saturday 7th May between 10am and 11am. The clerk confirmed that she has signed off the volunteering documentation for G Hunter as part of his Duke of Edinburgh scheme and the clerk was asked to write a letter of thanks.
2022/088 Grass Cutting contract – this is for a period of one year and Tudor Grounds Maintenance have been awarded the contract.
2022/089 Village Design Guide/Neighbourhood Plan – nothing to report on this item as RAH not present.
2022/090 Village Gateways – these are now complete and ready for installation. The clerk will chase the permission from LCC Highways.
2022/091 Cemetery
a) Shelter, Bench and water butt – JB provided details of a small shelter with a seat which could have guttering and a water butt attached for water storage. The costings were approved at approximately £500 to purchase and £500 to install a gravel base. This purchase and costings were approved.
2021/092 Queen’s Platinum Jubilee – JB has not been able to get any response from The Grove and it was agreed to use the village hall as a base for the event. Discussion followed about having a BBQ, Garden Games, 1950’s music, Afternoon Cake & tea. Would we charge to attend this event – no. Posters will be needed to advertise the event and the clerk will make contact with people about music and help with other arrangements. Sunday 5th June. It was concluded that the charity account could be used for any expenditure.
2022/093 Highways & Drainage matters – there are none to report.
2022/094 Planning Matters – we have not been notified of any.
2022/095 Finance Matters, to approve payments for and to note income since last meeting.
a) LALC Annual Training Scheme £85.00 plus VAT and
b) LALC Annual Subscription £81.71
Cheques were signed for these amounts.
2022/096 Next Meeting
a) The next parish council meeting will be held on Wednesday 18th May 2022.
b) Items for the next newsletter will be sent using the local social media sites available to us and we will produce a paper copy too as soon as possible.
c) Items for the next agenda were requested;
It is noted that the grass needs cutting in the Churchyard, the clerk will contact ELDC.
There being no further business the meeting closed at 8.30 pm.