May 2022 DRAFT Minutes Annual Parish Council Meeting
West Ashby Parish Council
Minutes of the Parish Council meeting held on Wednesday 18th May 2022 in West Ashby Village Hall and remotely by Zoom.
Those councillors present were Cllrs Mrs A Radcliffe, C Graves, G Edwards, R Atkin House and J Bunster. Also present C Cllr Mrs P Bradwell and clerk Mrs K Elliott.
The Public Forum started at 7.30 pm and the Zoom connection started at 7.30 pm.
PUBLIC FORUM: The County Councillor gave her report during the public forum and raised concerns re staff leaving at LCC. Our Local PCSO has also moved on to a new job at Nettleham but it is hoped to have more Police on the beat and there may be specials recruited in Horncastle. Members then went on to discuss the quantity of vehicles travelling on A153 between March and May, 111,000 vehicles. We discussed with Mrs Bradwell inviting LRSP to our July meeting and also encouraging the LRSP speed van to come to West Ashby.
The meeting commenced at 7.42pm
2022/097 Election of Chair and Vice Chair. It was proposed, seconded, voted and RESOLVED that Mr Bunster is elected as Chair, Mr Grainger as Vice Chair and it was confirmed that the clerk will be the RFO and Village Hall representative for the next 12 months.
2022/098 Mr Bunster welcomed everyone to the meeting.
2022/099 Apologies – were received from Mr Grainger and Mrs Summerlin Benton plus D Cllr D Andrews.
2022/100 There were no declarations of interest.
2022/101 The Notes of the meetings held on 23rd March 2022 were approved as the minutes; proposed, seconded, voted and RESOLVED. It is noted that the gateways are ready and waiting for installation.
2022/102 Reports from District and County Councillors and Police – The County Councillors report was received during the public forum. The District Councillor had sent apologies and no report. No Police were able to attend. Councillors were invited to visit the cemetery and make comments on the proposed site for the gazebo.
2022/103 Clerk’s report on matters outstanding and correspondence
a) CSW report – JB circulated the latest data from the mobile unit showing 92,000 vehicles travelling through during January to March and 111,000 during March to May. Members discussed average speed cameras and historic data to form a comparison.
b) Litter Picking – although a date had been agreed, everyone forgot and it was concluded that a new date will be agreed for October.
c) Jubilee Event – the clerk was asked to speak with the Grove about hosting this event. There will be a scarecrow competition all weekend and this has been well advertised. It is hoped to have a BBQ and cream tea on Sunday 5th June. It is noted that the parish council website is in need of update and review and the clerk will send new documents to the website administrator. Church Information and Village Hall information is also to be included. It is noted that not all residents have access to a Facebook account.
d) West Ashby Day 2022 – This will be held on Saturday 9th July and the clerk shared details with all present.
2022/104 Asset of Community Value – ELDC have declined our application. RAH noted that the application did not request any evidence or guidance on what was expected. He will find out what they want and when we can apply again.
2022/105 Insurance Renewal – It was proposed, seconded, voted and RESOLVED to renew the parish council insurance at £198.19.
2022/106 Website & Website management renewal – The clerk was requested to send more information to be uploaded to the website urgently. Members proposed, seconded, voted and RESOLVED to renew this management agreement at £150.00.
2022/107 LIVES Donation request – It was proposed, seconded, voted and RESOLVED to make a £50 donation. It was also proposed, seconded, voted and RESOLVED to set up an SLA with LIVES for the checking and maintenance of the parish council defibrillator at £180 per annum. The clerk was requested to find out from the village hall committee when the last PAT test was done on the defibrillator.
2022/108 Highways & Drainage matters – there are none to report.
2022/109 Planning Matters –
a) S/201/00891/22 – RAH declared an interest on this matter. No other parish councillors had any objections to this planning application.
2022/110 Finance Matters, to approve payments for and to note income since last meeting.
a) LALC Website Management £150
b) Internal Audit has been completed by Mrs R Bourn
c) Year End Accounts have been completed and were approved to 31.03.2022.
d) Completion of AGAR – External Audit: The Annual Governance and Accountability Return to 31.03.2022 was completed.
e) Receipt of precept for 2022/2023 from ELDC, £2750
f) VAT reclaim has been submitted for £656.58 up to 31.03.2022
g) Clerks expenses were approved at £65.96
Cheques were signed for these amounts.
2022/111 Next Meeting
a) The next parish council meeting will be held on Wednesday 20th July 2022.
b) Items for the next newsletter will be sent using the local social media sites available to us and we will produce a paper copy too as soon as possible.
c) Items for the next agenda were requested;
There being no further business the meeting closed at 8.33 pm.